Sep 15, 2014 Update Notes


SOFTWARE CHANGES INCLUDED IN THIS UPDATE:

P.O.S. SYSTEM CHANGES

The included DATA FILE CONVERSION allows support of payment card e-
signatures and enhancements to processing payment card returns (including
partial returns) without the need of having the payment card account
information.

1. ELECTRONIC SIGNATURE CAPTURE – PAYMENT CARDS
For the past several years, electronic signature capture has been available
on the P.O.S. system for prescription pick up and HIPAA logging.

Now e-signatures can be captured for payment card transactions. These
signatures can be printed on Star thermal receipt printers. Also, a higher
resolution signature can be printed on LASER PRINTERS (PCL5 compatible).

Configuration is PER REGISTER. On the “Signature Pad” screen of Register
Maintenance (key strokes from main menu: 2 8), Set the new option, “Capture
Payment Card Signature” to “Y”. If capture of signatures for DEBIT CARDS
is also wanted, set this option to “D”.

If System Option, “Save Invoices for Re-Print’g” is set to “Y”, stored
signatures (which are retained for only 120 DAYS) will be printed on re-
printed receipts (key strokes from main menu: 3 3 6).

** NOTE: payment card e-signatures are deleted after 120 DAYS. This is
done to minimize data file manipulation and storage problems associated
with indefinite term signature files.

** NOTE: payment card signature capture is SEPARATE from HIPAA or script
pick up signatures. It is possible, therefore, to have three signature
prompts for a P.O.S. transaction.

IF your systems does NOT have a Star thermal receipt printer, payment card
signatures may be printed using the new payment card archive function IF
your REPORT PRINTER is “H” (laser). From the main menu, press:
2 9 6 8 5

Use ‘2. Display/Delete Individual Archive Items’ for an on-screen display.
Enter the date range and (if known) the first and/or last digits of the
payment card account number.

Press the ‘N’ key (to NOT delete items) until the desired transaction
displays. If the transaction has a captured signature, the last line of
the display shows:
Sign Key: xxxxxx Print <F8>
Press the <F8> key to print transaction detail along with the e-signature.

2. SALES PROCESSING – DISPLAY OF MULTIPLE RX DISPENSINGS
Now when selecting script items, if there are multiple dispensings of the
same script number, all will be displayed. Previously, only the most
recent would display.

3. PAYMENT CARD PROCESSING – ENTER CARD HOLDER NAME
The ‘new’ encrypted Heartland processing does not transmit the cardholder
name for capture with a payment card transaction.

If this information is desired, the operator will be prompted to enter the
cardholder name by setting the Register Maintenance option, “Prompt for
CardHolder Name” to “Y”. This option is on the second page of Register
File Maintenance in the “PIN Pad” section.
PHARMACY SYSTEM CHANGES

1. DUR INTERVENTION REVIEW DURING ‘VERIFY’
Previoulsy, DUR Intervention Review could be configured to prompt the
operator during script pathway processing. Now, this review can be part of
a ‘verify’ by setting the new configuration option, “Activate DUR Intervent
Review During Verify” to “Y”. (Key strokes from main menu: 3 1 Q 5).

With ‘During Verify’ set, this function will also display previous
interventions.

2. PROGRAMMABLE LASER CLAIM FORMS
The ‘Gross Amount Due’ for the sum of multiple pages of claim forms can be
printed by entering “M” in ‘Var’ (variant) field in Total Dollar/Price
Items, ’13. Gross Amount Due’.

3. PROGRAMMABLE LASER LABELS – DATE FORMAT ‘MMM DD, YY’
Normally, dates are printed in DD MMM YY format. Now, with the item’s
“Variant” set to “M”, the following dates will be printed in MMM DD, YY
format:
Script – Date Filled
– Date Written
– Date Last Filled
– Date Originally Filled
– Expiry Date
– Next Refill Date
– Start Date and Stop Date
Patient – Date of Birth
Misc Item – Today’s Date

4. LOG OF SCRIPTS – REPORT BUILDER – NEW ITEMS
Two new items have been added:
– NDC Ver Tech – NDC Verifying Technician – Misc. Items
– Current Misc – Drug Miscellaneous Price – Dollar/Price Items

If the number of items in a report profile is too many to fit on a line, an
item may be set to ‘Start 2nd Line’.

Thank you, and have a nice day.