Oct 15, 2017 Update Notes


SOFTWARE CHANGES INCLUDED IN THIS UPDATE:

15 Oct 17 software changes 132 x 42
P.O.S. SYSTEM SOFTWARE CHANGES

1. SCRIPT PICK UP – COUNSELING PHARMACIST REQUIRED
Counseling pharmacist is NOT required UNLESS a script to be picked up is a
controlled item (schedules CII through CV).

 

2. PROMPT CUSTOMER FOR COUNSELING
If the PAX Px5/Px7 payment card terminal is installed, a register may be
configured to have the PAX terminal prompt the customer that has pick up info
to enter with:
‘DO YOU WANT COUNSELING?’
‘ [YES] [NO] ‘

If the customer chooses ‘YES’, the ‘Receive Counseling’ will be set to ‘Y’ and
if ‘NO’, will be set to ‘R’ (refused).

Set the new Register Maintenance – Screen 3 option “Prompt for Counseling on
PIN Pad” to “Y” to effect this prompting.

 

3. PRINT ARCHIVE TRANSACTIONS BY DATE RANGE
‘A. Archive Transaction List’ has been added to ‘Daily Reports’.
You may print transactions by Transaction Number or by Date range.

 

PHARMACY SYSTEM SOFTWARE CHANGES

1. AUTO CHARGE ‘UNBIL’LED CLAIMS – INCLUDING ‘PARTIALS’
One of the methods of processing partially dispensed scripts is to set the
first dispensing to ‘Bill Later’ (using ‘B’ in the ‘Verify That Everything is
Correct’ field at the end of processing a new script). In this manner,
potential for fraud is avoided (if the full amount is not dispensed).
However, the potential for NOT billing for all that is dispensed is evident.

It is important to remember to bill any third party at this time. One way
would be to use the “Charge Script to Third Party” function (key strokes from
main menu: 3B

This program has been enhanced to:
– ‘Dry Run’ (‘Pause for each claim’ set to ‘D’ – does not perform
billing, but will display/print any complete ‘UNBIL’led prescriptions
for the date range selected.

– Perform billing (‘Pause for each claim’ set to ‘N’ or ‘Y’).
“Charge Script to Third Party” is performed for each qualified
script within the date range selected.

Input the date range you want to check.
In the ‘Pause for each claim’ field, enter ‘D’ (for ‘Dry Run’).B
From ddd DD MMM YYB
‘Dry Run’ Generate a list. No Billing
These Correct? (Y,N)
Type:
Y
After a few moments, the following will display in the bottom left-hand corner
of the screen:
Last Auto Charge: ‘Dry Run’
Starting Date: DD MMM YY
Ending: DD MMM YY
Run Date: DD MMM YY HH:MM:SS
Total Claims: xx
Approved Online: xx
Approved Batch: xx
Tech: Pharm:

To view these items that could be billed, type: <F6> (Report All)

This screen gives you the option to enter a prior logging date. It defaults to
‘today’. The output defaults to ‘S’ for screen display. ‘P’ can be entered for
report printer output.

Pressing ‘Any key’ will display multiple pages. Press <F1> to return to the
screen that allows date range selection for actual claim processing (with
‘Pause for each claim’ set to ‘N’ or ‘Y’).

If you do actual billing, the log records will be updated to reflect the
status of any online successes/failures and batch billing.
Press the <F2> key to display only Failures, <F3> for Online claims, <F4> for
batch claims, <F5> for both online and batch claims, or <F6> for all claims.

 

2. BILLING ‘INCOMPLETE’ DISPENSINGS

There may be times when a patient does not receive the full prescribed
quantity (due to ‘graduating mortality’, not coming back to pick up the
remaining quantity, or ???).
In these cases, the third party should be billed for whatever quantity was
dispensed.
Since the “Auto Charge ‘UNBIL’led claims” function ONLY bills scripts that are
‘COMPLETE’, there needs to be a way to find those that will not be
‘completed’.

Use ‘Log of Scripts’ (key strokes from main menu: 3 2 3) setting ‘d. Set
Special’ ‘Partial Dispensing’ to ‘I’, then press <Enter>.
Select ‘4. Combined Scripts’ and set an appropriate date range. Since
most scripts that are dispensed in parts (‘partials’) should be completed in a
month’s time, a reasonable would be an ending date of today minus 31 days with
a beginning date of ‘the-last-date-this-log-was-printed’ plus one day.

The first time you print this type of log report, you may want to go back a
few months just to be sure nothing has ‘fallen through the cracks’.

For scripts that will not be completed, the script should be altered/changed/
edited to:
1. The main script record should have its ‘Quantity Owing’ set to 0
(zero) AND the prescribed quantity set to whatever was dispensed. You may want
to enter the originally prescribed quantity in a note associated with the
script (perhaps in the ‘Short Script Note’, ‘Inc Ref/Xfer Note’ or ‘Episode/
Acct Num’ items).
2. The last dispensing record should have its ‘Dispensed Qty Owing’ set
to 0.
With these changes, the “Auto Charge ‘UNBIL’led claims” will bill these
scripts that are now ‘complete’.

 

3. REFILL REMINDER – ‘TO FILL’ LIST – CSV OUTPUT ADDED
Similar to the ‘Print Call/Recall List’ function, an output (export) file can
be entered to write a ‘To Fill’ list.

 

4. DEFAULT DRUG ITEM DAYS SUPPLY
Now, if a drug item’s ‘Default Days Supply’ is a negative value, the path
quantity will be multiplied by the positive value of this number and entered
as the days supply during script processing. For example, if ‘Default Days
Supply’ is ‘-1′ and the dispensed quantity is ’15’, the resulting days supply
would be 15. Likewise, a ‘Default Days Supply’ of ‘-2’ would result in a days
supply of 30 for a dispensed quantity of 15.

 

5. LASER LABELS – COMPOUND BATCH NOTES & PERCENTAGE ADDED
– Drug item, ’30. Batch Extended Name’, has been enhanced to print note lines
from the batch formula record. Enter the line number (1 through 7) to be
printed in the ‘Variant’ field. Entering A, B, or C in the Variant field will
cause batch note lines 1, 2, or 3 to be printed respectively.

– Drug item, ’23. Mixture Ingred(Table w/Lot#,Exp)’, has been enhanced to
print the compound ingredient’s ‘%’ value by entering ‘%’ in the Variant
field.

 

6. LOG OF SCRIPT – REPORT BUILDER – TOTALS ONLY – ‘IS MEDICARE’
– Setting the ‘report output type’ to ‘T’ will generate a PRINTED ‘Totals
Only’ report.

– Script Item, ’48. Is Medicare Rx’ has been added. If a third party (a
Medicare Part D) returns specific Benefit Stage Amount information, this
indication will be set.

 

7. THIRD PARTY A/R – REPORT BUILDER – TOTALS ONLY
– Setting the ‘report output type’ to ‘T’ will generate a PRINTED ‘Totals
Only’ report.

 

8. FAX REFILL REQUESTS – E-FAX VENDOR SUPPORT
The Linfax software now interfaces with (most) any e-fax vendor that uses
email as the method of delivery.

The account with the e-fax vendor will be acquired/paid for by the pharmacy.

Installatation Requirements:
– ‘linfax’ must be activated (licensed) on your system.
– Linux package “mutt” must be installed
(using the O/S commandline: ‘yum -y install mutt <Enter>’).
Call FSI Support if you need assistance.

Linfax Setup:
At the main menu, Press ‘O’ (as in ‘Oscar’) and select ‘Linux Auto Fax Doctor
Interface’. (The actual number varies depending on the number of additional
programs installed).

1. Set ‘Use Online Fax Provider’ to a ‘Y’.
2. Online Fax URL must have the domain to which the faxes should be sent.
Example: ‘rcfax.com’ or ‘sendfax.voipwelcom.com’.
The format most e-fax interfaces use is fax#@e-faxvendordomain.com

3. Enter the allowed email address you can send faxes from if required by the
e-fax vendor.

Vendors supplying e-fax services support fax responses directly, NOT returning
delivery notifications back to FSI software.
Therefore, you will have to monitor your ‘dashboard’ (on a Internet enabled
‘Windows’ computer) provided by your efax vendor.

 

‘Legacy’ (80×24) SOFTWARE CHANGES

15 Oct 17 software changes (80×24)
P.O.S. SYSTEM SOFTWARE CHANGES

1. SCRIPT PICK UP – COUNSELING PHARMACIST REQUIRED
Counseling pharmacist is NOT required UNLESS a script to be picked up is a
controlled item (schedules CII through CV).

 

PHARMACY SYSTEM SOFTWARE CHANGES

1. No notable software changes.

Thank you, and have a nice day.